Are you planning a Jubilee celebration? All you need to know. #compilation

The Queen’s Platinum Jubilee Celebrations

To print: Are you planning a Jubilee celebration Booklet format

This compilation addresses the following:

1. Dates for your calendar
2. Ways to celebrate with your neighbours and friends (street parties, Big Lunch).
3. The myths and the facts (legal procedures needed)
4. Southampton Community Events
5. Funding Applying for a Grant

Disclaimer:

All of the events below have been checked and confirmed (as of May 2022) that they are correct but this list is a work in progress, so please check regularly for updates.  If there is any missing or incorrect information or a new venue, please email: solinked@southamptonvs.org.uk

1. Dates For your calendar: National Events on TV

Thursday, June 2, 2022 Trooping of the Colour will take place in Horse Guards Parade.

The UK, Channel Islands, Isle of Man and UK Overseas Territories will come together to light a beacon at the same time as the principal beacon at Buckingham Palace.

Friday, June 3, 2022 Service of Thanksgiving for the Queen’s reign at St Paul’s Cathedral

Saturday, June 4, 2022, the star-studded Platinum Party At The Palace

Sunday, June 5, 2022, The Big Jubilee Lunch (Street Parties and community events).

The River Of Hope – made up of 200 silk flags – make its way along the Mall.  Performers, dancers, musicians, military personnel, key workers and volunteers will tell the story of the Queen’s reign in the Platinum Jubilee Pageant.

Southampton and Hampshire Events: See Section 4

2. Ways to celebrate with your neighbours and friends

A. Organising a Street party

The following information is a compilation of advice from different sources.

Organising a street party just for residents and neighbours is very simple and should not need a licence. By ‘street party’ we mean one that is organised by and for all residents in 1 or 2 small streets, without city publicity.  See also Street Meet below

The number one tip for holding a party is to plan early and to share jobs out amongst residents. If you need a temporary road closure, get in touch with your council at least 6 weeks in advance. If you encounter any difficulties speak to your local councillor who will be happy to help. Please note that main roads or those on a bus route cannot be closed. See Myths section below.

Temporary road closure: click on this link Community street closures (southampton.gov.uk)

More helpful tips, advice and support for organising a successful event can be found on The Big Lunch website where you can request a free Big Lunch pack for organisers, and also Residents Guide (streetparty.org.uk)

B. Organising A Big Lunch on June 5th

Once you have the date and time worked out, you can think about the fun stuff – the food and drink. We’re partial to a coronation chicken sandwich, followed by a slab of Victoria Sponge and a glass of Pimms – but you can serve whatever you like at your street party. It might seem like a daunting task to try and cater for your whole street, so we’d suggest asking everyone attending to contribute by bringing their own speciality dish or drink. That way, you’ll have a widespread and it’ll cater to everyone in your community, from vegans and veggies to cake-lovers. The Big Lunch packs (full of ideas, inspiration and tips to help you get started) are ready.  The online versions will be sent to you after registration, the postal copies will take a couple of weeks to hit your doorstep! Simply fill in your details, using the form below which will be delivered straight to your inbox.

Click on this link: Get your Big Lunch pack | Eden Project Communities.

 3. The myths and the facts: (legal considerations)

 Myth 1: It’s too difficult and confusing

Street Party and The Big Lunch have great websites to help you plan. You will find the application form for Southampton City Council on this link: platinum-jubilee-street-party-application-form.docx (live.com).  You should not need a risk assessment – as long as consideration is given to the safety needs of all those attending, common-sense precautions should be enough.  A street party doesn’t need to be complicated; everyone can bring something, and you can ask a few neighbours to share the organising so it isn’t too much for one person and helps to build a sense of ownership by all.

Myth 2: You need a licence

The Licensing Act 2003 does not require a music licence at a street party unless amplified music is one of the main purposes of the event.  However, if you plan to sell alcohol you will need to check whether you need a Temporary Events Notice. This is a temporary permission for licensable activities which currently costs £21 and covers events of fewer than 500 people, including anyone helping to run the event. For more information or to make an application, see Temporary Event Notices (southampton.gov.uk)

Myth 3: The law requires complex forms for a road closure and councils need to sign off every detail

Temporary road closure: click on this link Community street closures (southampton.gov.uk).  Alternatively, you can keep the road open and organise a gathering or ‘Street Meet’ on private land, such as a driveway or front garden, without any requirement to fill in council forms. Residents should speak to their council about plans. The Street Party site has some excellent guidance on how to hold a Street Meet.

Myth 4: The law requires a fee to be charged for a road closure

The Southampton City Council requests the following payments:

• The hire of appropriate road closure signs
• £25 for site inspection if you erect a stage or a bouncy castle

Myth 5: It’s too late to ask for a road closure

Some councils set deadlines to help them manage their work, which is why it’s best to ask six weeks in advance. But there are no deadlines in law, so if they seem unreasonable ask your council to be flexible. If you can’t or don’t want to close your road, you could plan a simpler Street Meet at short notice (see Myth 3 above), which can be held on your driveway or in your garden. Because this is private land, you wouldn’t need to apply via the council.

Myth 6: You need to buy expensive road signs

You can borrow flexible ‘Road Closed’ banners for free for the duration of your road closure order from: Toy Library, Swaythling Neighbourhood Centre, SO17 3AT (open Tuesday and Wednesday, 10:00am to 2:00pm and Saturday 10:00am to 12pm) – You will need to present your road closure order upon collection.

Southampton Children’s Play Association (SCPA) are able to offer portable play kits on loan for your street closure. If you are running a Play Street or a community event, these would be ideal to offer as tactile play for young children. Please get in touch with SCPA by emailing office@scpaplay.org.uk or calling 023 8043 3086 to find out more. Go to the website to find out more about the organisation.

 Myth 7: You need expensive insurance

There is no requirement from SCC to have public liability insurance, except in special activities where unintentional harm may occur. (face painting, exercises).

If you think insurance would be a good idea, have a look at the advice on the Street Party site and The Big Lunch website and shop around. The Big Lunch have negotiated special rates for street party insurance starting at just £28, which can be split between people attending, or you could ask for donations to cover the costs. SCC states that Public Liability Insurance is needed at events at which more than 100 individuals are likely to attend: minimum £5m Public Liability insurance

Myth 8: You need a food licence

The Food Standards Agency (FSA) has confirmed that one-off events such as street parties aren’t usually considered food businesses, so there are no forms to fill in. However, you must ensure that any food provided is safe to eat.

The FSA website provides more advice about providing safe food at street parties and other community events. The NHS website has practical tips on how to prepare and cook food safely.

Myth 9: You need a licence to run a raffle or lottery

You do not have to register a lottery (which includes raffles, sweepstakes and tombola) if you are running an ‘incidental lottery’, but tickets must be sold at the event and prizes cannot be rolled over from one event to another.

Anyone at the event (including children) can take part in this sort of lottery. No more than £100 can be deducted from the proceeds of the lottery to cover the expenses incurred in organising the lottery (e.g. ticket printing), and no more than £500 can be spent on prizes (not including donated prizes).

The Gambling Commission’s website has more information about running a lottery.

4. Southampton Community Events

Jubilee Party In celebration of the Queens Platinum Jubilee we are hosting our very own street party & all of you are invited!   June 3rd 12-3 pm at Oaklands Community Pool, Cromarty Road, Southampton SO16 8LX
Check list:
Bring friends & family
Bring food & drink (no alcohol please)
Bring entertainment/ games

#Queen #Jubilee #celebrate #streetparty #southampton #community #family #picnic

The Big Platinum Celebration – Sunday 5 June in Mayflower Park 10 a.m. – 9.00 p.m.

Unity 101 Community Radio station based in Southampton is organising a special family-friendly celebration event at Mayflower Park to celebrate the Jubilee from 10 am – 9 pm.

Highlights will include local artists ranging from music and DJs to buskers, dancers and poets, food stalls and cooking demonstrations, funfair rides and family activities.

Tribute Band, Forever Queen, will be performing hit songs from the music legends, Queen.

This is a ticketed event with more than half of the tickets being donated free of charge to NHS workers, Hampshire Constabulary, Hampshire & Isle of Wight Fire and Rescue, carers, schools and other public sector and community organisations.

For more information and video see https://thebigplatinumfestival.org/

Interactive Map of Jubilee Events, click here: Our interactive map.

The Queen’s Green Canopy

To help the environment and make local areas greener, Southampton City Council will be planting 110 trees as a ‘special gift’ for the Queen in her Platinum Jubilee year. This is part of a commitment from Southampton City Council to plant approximately 300 new trees throughout 2022, which is part of the Greener City Plan to increase the city tree coverage by planting at least 5,000 trees by 2030. Already, 40 trees have been planted in Townhill Green and a further 70 trees will be planted in Riverside Park this year. The trees will create a legacy in honour of the Queen’s leadership of the nation, which will benefit future generations.

As well as this, the council will be designing and planting special Jubilee Flower Beds in the summer with a Union Jack theme in Palmerston Park and two themed flower beds featuring the colours of red, white, and blue flowers in West (Watts) Park.

Jubilee Afternoon Tea with the Mayor of Southampton

The Mayor of Southampton would like to invite people who are celebrating their 70th birthday in 2022 for afternoon tea in the Mayor’s Parlour.  Spaces will be limited, and the successful birthday guests will be chosen at random. More details of how to get involved will be announced soon.

Lighting Up Southampton for the Jubilee weekend

The Southampton City Art Gallery and Library at the Civic Centre and O2 Guildhall building will be illuminated each evening throughout the Jubilee weekend in red, white, and blue.

The Queens Peace Fountain will also have a red, white and blue water display.

Take a visit to Queen’s Park as throughout the Jubilee weekend the fantastic lighting scheme will be set to red, white, and blue.

Councillor Spiros Vassiliou, Cabinet Member for Communities, Culture & Heritage said: “The programme of activities in Southampton to honour our Queen’s service has a real focus on bringing local communities together to mark the occasion with street parties and local events.”  More activities will be announced in the coming months.

Beacon lighting

The UK has a long tradition of celebrating Royal Jubilees, Weddings and Coronations through beacon lighting. You could light beacons or get involved in beacon lighting within your communities on the evening of 2 June.  See: The-Queens-Platinum-Jubilee-Beacons-Guide.pdf (slcc.co.uk)

For more information, click on the link below: www.visitsouthampton.co.uk/platinum-jubilee

Interactive Map of Jubilee Events, click here: https://platinumjubilee.gov.uk/events/

Platinum Jubilee emblem

Download the official Platinum Jubilee emblem. It is free of charge and can be used for all activities associated with the Platinum Jubilee celebrations, including community and national events, publications, social media, retail and merchandising.

Download the official Platinum Jubilee emblem. It is free of charge and can be used for all activities associated with the Platinum Jubilee celebrations, including community and national events, publications, social media, retail and merchandising.  To download the emblem and the guidelines to duplicate the emblem, click on these links:

The Queen’s Platinum Jubilee Emblem | The Royal Family

Queens_Platinum_Jubilee_Guidelines_2022 (royal.uk)

Platinum Jubilee related names and titles

Are you thinking about what to call your Platinum Jubilee event or project?

Permission need not be sought for the use of the titles “Platinum Jubilee” and “Jubilee” in these circumstances. Applications for the commemorative use of other Royal names and titles for Her Majesty’s Platinum Jubilee, such as “Queen Elizabeth II Platinum Jubilee”, “Queen Elizabeth Platinum Jubilee” and “The Queen’s Platinum Jubilee”, should be directed to the relevant teams below. If you have any queries not addressed by the Q&A, please contact the Royal Names Team at royalnames@cabinetoffice.gov.uk.

Social media

Join the Platinum Jubilee conversation by sharing your events, activities, tributes and creativity using the hashtags #PlatinumJubilee and #HM70 and tagging @DCMS on Twitter or @dcmsgovuk on Instagram and Facebook.

5. Funding Applying for a Grant

There are some funding options:

1. The National Lottery Awards For All
2. National Lottery Heritage Fund
3. Sport England  

All the above are made possible by over £22million of National Lottery funding, which will support communities to develop activities that bring people together to celebrate Her Majesty The Queen’s Platinum Jubilee in June 2022.

1. The National Lottery Awards For All programme – which gives out almost £80million of National Lottery funding in all parts of the UK each year – will be available for community-led events throughout 2022. A quick way to apply for smaller amounts of funding between £300 and £10,000.  The Awards for All programme is now accepting applications that celebrate the Platinum Jubilee.

An additional £2million in funding will create 70 paid placements for young people from under-served and disadvantaged backgrounds. These employment opportunities will provide the skills, experience and practical qualifications for those looking to enter a career in wildlife and nature.

3. Sport England will commit up to £5million towards a Queen’s Platinum Jubilee Activity Fund, which will open at the beginning of 2022 and focus on the role of sport and physical activity in tackling inequalities and building stronger communities.

Click on this link: https://www.solinked.org.uk/community_services/sports-england-queens-platinum-jubilee-activity-fund

Sources from which the information has been compiled:

• Platinum Jubilee website
• The Street Party Site
• The Big Lunch 2022
• Queen’s Green Canopy